Set up a new organisation

Set up a new organisation Organic Design procedure

Preparation and Administrative

To begin with the process we need to know a few things. If there is a well-written business plan the information can be taken from there but experience shows that in most cases the organisation is in need of more clarity and structure, thus the process of setting up a new organisational system is equivalent to defining the organisation for the first time. Some questions that need to be clarified are:

Work Agreement

• What are the clear values that are being worked toward by all parties involved? Is there a work agreement?
• The work agreement should contain the values (terms and conditions) agreed upon and the scope of the work agreed to, so it is like a quote.
• What are the needs of the client organisation? What are the organisational goals the system needs to help fulfil?
• Who is filling which roles in implementing wiki organisation?

Current State

• What is the organisation currently doing as in tasks and which roles are being filled, what are the departments?
• What is the current state of organisation and what is missing for wiki organisation to be implemented?

Financial

• The work agreement should be used to get quotes from competing teams to ensure that a decision to commit resource and time is based on a clear understanding of value delivered and the process rules out corruption. In this process it may become clear that the offered solution is not what is sought after by the client, which is better to find out at the beginning

Map existing organisation

• Once requirements are known, compare existing setup with the template. This done done by filling in an company/system article
• The organisational system is prepared in parallel with the existing one to minimise disruption, activity and content is moved across in phases.

Set up LAN

• Internet account
• Phone solution? VOIP options?
• What is the connection like? Speed, reliability?

Hardware

What kind of hardware is required

• Router
• Server box
• Workstations (1 per office worker)
• Laptops? (1 per agent in the field)
• Sources of good quality hardware

Install LAN server

• Firewall (just linux default utils are fine)
• Email (IMAP running on internal server, procedures for setting up a new client etc)
• Backup (an automatic LAN server to web server backup exchange over SCP, plus a manual staff procedure for larger files and for testing that backups are ok)
• Shared files and documents (samba is best because it's well supported in linux and best not to be purposely difficult to windows users)

Install workstations

• Ubuntu
• Applications